SHINKAI DOJO NYC, LLC

TERMS & CONDITIONS

Last Updated: January 3, 2026

By enrolling in classes, purchasing any membership, package, trial, event, or service, or by participating in any activity offered by Shinkai Dojo NYC, LLC (“Shinkai Dojo,” “the Dojo,” “we,” “us”), you (“Client,” “Member,” “Parent/Guardian,” or “Participant”) acknowledge that you have read, understood, and agreed to the following Terms & Conditions.

These Terms & Conditions constitute a legally binding agreement between you and Shinkai Dojo NYC, LLC.

1. PAYMENT POLICY — FINAL SALE

All payments made to Shinkai Dojo NYC, LLC are final.

All purchases are:

  • Non-refundable

  • Non-transferable

  • Not eligible for credit, rollover, or substitution

This policy applies to all offerings, including but not limited to:

  • Monthly memberships

  • Registration and enrollment fees

  • Trial packages

  • Workshops, camps, clinics, and special events

  • Parents’ Night Out

  • Exams, evaluations, and retests

  • Founding Family contributions

  • Merchandise, uniforms, and equipment

  • Any recurring or one-time charge

No refunds, credits, or reversals will be issued for reasons including, but not limited to:

  • Missed classes or absences

  • Scheduling conflicts

  • Travel, vacations, or illness

  • Weather-related closures

  • Behavioral removals or suspensions

  • Early withdrawal or non-participation

  • Failure to attend or fully utilize services

Payment reflects access and availability, not attendance or outcomes.

2. RECURRING MEMBERSHIPS & BILLING AUTHORIZATION

All monthly memberships are billed on a recurring basis until properly canceled.

By enrolling in a recurring membership, you authorize Shinkai Dojo NYC, LLC to:

  • Charge the payment method on file automatically

  • Continue billing until cancellation is completed by the client

Clients are solely responsible for:

  • Managing their membership

  • Updating payment information

  • Canceling prior to the next billing cycle

Failure to cancel before a billing date does not qualify for refunds, credits, or reversals.

Declined or failed payments must be resolved promptly. Unresolved balances may result in:

  • Suspension of training access

  • Account restriction

  • Denial of future enrollment

3. MEMBERSHIP STRUCTURE & USAGE

Memberships provide access based on the program, frequency, and level selected.

Key clarifications:

  • There are no 1x-per-week memberships

  • Attendance allowances are defined by membership tier

  • Make-up classes are permitted within the same billing month only

  • Unused classes do not roll over to future months

  • Attendance is subject to instructor discretion to ensure safety, pacing, and student readiness

Memberships grant training access, not guarantees of advancement, rank promotion, or class placement.

4. REGISTRATION & ENROLLMENT FEES

All students must maintain an active annual registration fee.

Registration fees:

  • Are administrative in nature

  • Are non-refundable once processed

  • Include onboarding materials as applicable

  • Do not constitute tuition

  • Do not guarantee specific class times, instructors, or placement

Failure to maintain an active registration may result in suspension of training eligibility.

5. TRIAL PACKAGES

Trial packages are offered on a limited basis and are subject to strict conditions.

Trial packages:

  • Are for new students only

  • Must be used within the stated validity period

  • Are limited to the number of classes specified

  • May not be applied to invite-only or advanced programs

  • Are non-refundable under all circumstances

The Dojo reserves the right to cancel trial bookings that exceed permitted use.

6. FOUNDING FAMILY PROGRAM

Founding Family contributions are one-time, honorary household contributions made in support of the establishment and long-term growth of Shinkai Dojo.

Founding Family contributions:

  • Are one-time and non-refundable

  • Apply to one household and are non-transferable

  • Do not replace tuition, memberships, or registration fees

  • Do not guarantee perpetual pricing or enrollment

Founding Family recognition:

  • Includes permanent name placement on the Shinkai Dojo Founders Wall

  • Includes Founding Family recognition within the dojo

  • Remains in effect for the lifetime of the Shinkai Dojo program

Founding Family recognition benefits:

  • A 10% recognition rate applies to Shinkai Dojo core karate programming

  • Applies only while at least one household member maintains an active Shinkai Dojo karate membership

  • Applies to:

    • Standard belt examinations (excluding Black Belt testing)

    • Shinkai Dojo karate memberships

    • Summer and holiday workshops

    • Parent’s Night Out programs

    • Birthday celebrations hosted by the dojo

    • Private instruction related to the Shinkai Dojo karate program

Exclusions:

  • Recognition does not apply to:

    • Black Belt testing

    • External events

    • Tangible goods such as uniforms, t-shirts, snacks, water, or merchandise

    • Separate programs outside the Shinkai Dojo karate program

Additional notes:

  • Recognition is permanent

  • Pricing-related recognition applies only while the account remains active

  • Benefits are subject to program availability and scheduling

7. SCHEDULING, INSTRUCTORS & OPERATIONS

Shinkai Dojo does not guarantee:

  • Specific class schedules

  • Specific instructors

  • Continuous availability of programs

  • Preferred class times

  • Immediate advancement or placement

Schedules and offerings may change due to:

  • Staffing needs

  • Safety considerations

  • Attendance levels

  • Facility or operational requirements

No refunds or credits are issued due to schedule changes.

8. ASSUMPTION OF RISK

Martial arts training involves inherent physical risks, including but not limited to:

  • Bruising

  • Strains or sprains

  • Joint or muscle injuries

  • Falls or collisions

  • Accidental contact with equipment or participants

Participation is voluntary. By enrolling, you assume all risks associated with training.

Shinkai Dojo NYC, LLC, its owners, instructors, employees, and contractors are not liable for:

  • Injury

  • Medical expenses

  • Property damage

  • Loss of income

  • Any damages arising from participation

This provision supplements any separately executed liability waiver.

9. MEDICAL DISCLOSURE

Parents/guardians are responsible for disclosing all relevant:

  • Medical conditions

  • Allergies

  • Physical limitations

  • Behavioral considerations

The Dojo is not responsible for injuries or complications resulting from undisclosed conditions.

In emergencies, staff may contact emergency services at their discretion. Associated costs are the responsibility of the participant or guardian.

10. CONDUCT & REMOVAL POLICY

Shinkai Dojo reserves the right to suspend or remove any student or family for:

  • Unsafe behavior

  • Disrespectful conduct

  • Disruption of class

  • Noncompliance with policies

  • Nonpayment

  • Conduct by students or parents/guardians that undermines the training environment

Removal does not entitle the client to refunds or credits.

11. PHOTOGRAPHY & MEDIA RELEASE

By attending classes or events, you grant permission for the Dojo to use photographs or video recordings for:

  • Marketing

  • Promotional materials

  • Social media

  • Website content

No personal identifying information will be shared. Written requests for exclusion may be submitted.

12. CHARGEBACKS & DISPUTES

All chargebacks will be disputed using available documentation, including:

  • Signed agreements

  • Digital acceptance records

  • Attendance logs

  • Payment confirmations

  • Service availability records

Accounts associated with disputed charges may be suspended or terminated.

13. GOVERNING LAW

This agreement is governed by the laws of:

  • The State of New York

  • The County of New York

Any legal action must be brought exclusively in New York County, New York.

14. ELECTRONIC CONSENT

Digital acceptance, checkbox confirmation, or participation constitutes:

  • Legal agreement

  • Electronic signature

  • Authorization for billing

  • Acknowledgment of all Terms & Conditions

FINAL NOTE (IMPORTANT)

Enrollment at Shinkai Dojo is a privilege, not an entitlement.
Participation signifies agreement with all policies herein.